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PCard Policy
(Last Revised July 2014)

PCard Tools


Selecting one of these links will direct you to the Office of the Controller's list of forms. Be sure to bookmark it for future reference.

Application & Memorandum of Agreement

Card Pick-up Authorization Form

Tracking Log

Maintenance Form


Dispute Form


Reallocation Calendar

The following calendar deadlines have been established for reallocating transactions to the General Ledger and payment to the bank.

Fiscal Year 2018

  • November 2017 (11/29/2017)
  • December 2017 (12/28/2017)
  • January 2018 (01/30/2018)
  • February 2018 (02/27/2018)
  • March 2018 (03/29/2018)
  • April 2018 (04/27/2018)
  • May 2018 (05/30/2018)
  • June 2018 (06/28/2018)

The normal billing cycle is the 25th of any given month through the 24th of the following month (exceptions may apply). The last transactions that post to the bank on the 24th are provided to the University on the 25th, and loaded into the Financials system during the day on the 26th to ensure that transactions are posted to the current General Ledger accounting period. The monthly reallocation deadline is the second-to-last business day of each month. Due to weekends and holidays the deadline may vary each month.