Selecting one of these links will direct you to the Office of the Controller's list of forms. Be sure to
bookmark it for future reference.
All Payroll Forms
Table of Contents
Viewing Pay Stubs
The Ohio State University uses a paperless system for all paychecks and pay stub information. All faculty, staff and student employees can receive their pay stub information online.
To access paystubs, use the Employee Self Service View Paystub option.
Sample Pay Stub
Click on the numbers to learn more about the information shown in that section:
- Pay Period Begin and End Dates list the time period for which you are being paid. Check/Advice Number is an internal tracking number. Check date is the date of payday.
- The Tax Data section shows your tax status for federal and state taxes and includes your marital tax filing status, the allowances you have claimed, and any additional amounts you request to be withheld.
- The Hours and Earnings section lists your earnings information by type for the Current Pay Period and
Year-to-Date. Rate, Hours, and Earnings are displayed. Earnings types include, but are not limited to:
- Regular Earnings (including sick leave, vacation and family leave)
- Other Earnings (such as Overtime, Supplemental Compensation, Quarter Off Duty, Staff Awards and Bonus pay)
- Fringe Benefits (such as Educational Assistance, Tips, Vehicle Reporting and Athletic Activities)
- Retroactive payments
- Adjustments (which can be a positive or negative amount, depending upon the adjustment being made)
- Before-Tax Deductions are the deductions taken from your earnings before tax is applied to your income. The deductions are listed for the Current Pay Period and Year-to-Date. Pre-tax deductions include medical, dental and vision premiums, retirement contributions for the Alternative Retirement Plan (ARP), Public Employees Retirement System (PERS) or State Teachers Retirement System (STRS), pre-tax retirement service credit purchases, Flexible Spending Account contributions, and other deductions. See Deductions and Mandatory Garnishments for more information.
- The Taxes section is a breakout of the taxes withheld for the Current Pay Period and Year-to-Date. It includes federal, state, and local taxes, and FICA Medicare Hospitalization Insurance Tax.
- After-Tax Deductions are the deductions taken from your earnings after taxes have been taken out. The deductions are listed for the Current Pay Period and Year-to-Date. After-tax deductions include retirement service credit purchases, union dues, donations to eligible charitable organizations, savings bond purchases, credit union deductions and other deductions. See Deductions and Mandatory Garnishments for more information.
- Net pay is total amount of pay check.
- The Employer-Paid Benefits section shows you how much the university pays for your benefits. You will see costs listed for the Current Pay Period and Year-to-Date. For those employees who have a taxable portion of Group Term Life Insurance (GTLI) amount, it is displayed in this box as Group Life and is added to your taxable gross income. This is NOT a deduction from your earnings.
- This section displays your Current and Year-to-Date vacation, sick time, and military leave balances. All employees will have 176 hours of military time listed initially.
- Employee Pay Group shows whether you are paid biweekly or monthly, and whether you are eligible for overtime (non-exempt) or not (exempt). This lists your Business Unit.
- This summary section shows you the Current Pay Period and Year-to-Date amounts of your earnings broken into Total Gross Pay, Federal Taxable Gross Pay, Total Taxes withheld, Total Deductions withheld, and Total Net Pay. Total Gross may not match the Total Earnings in Box 3 due to taxable fringe benefits.
- The Net Pay Distribution section displays the method in which you receive your pay. If you are enrolled in direct deposit, the account type, name of the financial institution, and account information is displayed, as well as how much was deposited into your account.
Contact Payroll Services with questions about deductions.
Deductions can be taken from your paycheck either before or after taxes are applied to your pay. Deductions can be taken for programs or services that you choose to purchase or participate in (such as charitable contributions), or they could be those required by law (such as taxes).
Deductions taken from your paycheck before taxes include:
- Medical, dental, and vision plan premiums you have elected to purchase
- Required retirement contributions to the Alternative Retirement Plan (ARP), Ohio Public Employees Retirement System (OPERS), or State Teachers Retirement System (STRS)
- Voluntary contributions to 403(b) and 457 Supplemental Retirement Accounts
- Voluntary contributions to Flexible Spending Account(s)
- Fees for campus parking passes purchased
- Other deductions (i.e. pre-tax retirement service credit purchases)
Deductions taken from your paycheck after taxes include:
- Union dues
- Charitable donations you choose to make through payroll deductions for the Campus Campaign, the Community Charitable Drive or other charity drives
- Savings bonds you elect to purchase
- Voluntary contributions you make to your Credit Union of Ohio Account
- Life insurance you choose to purchase
- Other deductions (i.e. after-tax retirement service credit purchases, contributions you choose to make to College Advantage)
Taxes taken from your paycheck as deductions:
- School Tax
Note: university employees do not pay into Social Security. However, university employees hired after 4/1/86 are required to pay the medicare portion of Social Security.
Contact Payroll Services with questions about garnishments.
A garnishment is a court order that directs the university to withhold money that is to be paid to a debtor from your paycheck, and to forward that money or property to the court for payment of a debt you owe. Your wages can be garnished because of debts to creditors, federal and state tax levies, or alimony and child support.
There are two ways you will know that there are garnishments to your paycheck. First, you should receive notification from an agency or court that your wages will be garnished. Secondly, you will be able to see the garnishments itemized on your paycheck.
- Child Support - The appropriate County Child Support Enforcement Agency or court will send the university an order if you have had a new child support order filed or a change on a current order.
- Chapter 13 Bankruptcy - This type of garnishment stops all creditors that are listed in your filing agreement with the Chapter 13 Trustees from garnishing your checks (stops creditor garnishment only).
- Creditor Garnishment - Any Court, Civil Court or Common Pleas Courts can require the university to garnish your paycheck as a result of a court judgement.
- IRS Tax Levies - The Internal Revenue Service (IRS) can garnish your paycheck for tax levies the IRS has filed for any purpose such as taxes owed for property and back taxes. If you are married, the filing may be made on whichever person is employed by The Ohio State University.
- Student Loan - The Student Loan Guarantor sends notification to garnish your paycheck if you are in default on your student loan.
- Consumer Credit Counseling - This is a contractual agreement between you, the debtor, and creditors, to pay an agreed upon amount either monthly or biweekly.
- IRS Payroll Deduction Agreements - This is a contractual agreement between you, the debtor, and creditors, to pay an agreed upon amount either monthly or biweekly.