Questions

 Answers

Q. How do I pay for an honorarium or for services which are performed by a non resident alien while in the US?
A. A vendor must to be created by completing a Purchasing vendor maintenance request and by submitting an OSU Accounts Payable Payment Compliance Form to AP. In the comments field please indicate that this is a payment for honoraria or services. AP needs to receive a copy of their VISA and passport, in addition to the OSU Accounts Payable Payment Compliance Form. AP must be provided the non resident's e-mail address to grant them access to the Glacier System. This system will determine whether a non resident alien has tax treaty exemption status or is subject to US tax withholding. The department must complete a Payment Request Form and send it to Accounts Payable.
 
Q. What if a non resident alien chooses not to complete the Glacier System questionnaire?
A. AP will be required to withhold 30% for tax from payments for honoraria or services.
 
Q. Once a non resident alien has completed the Glacier System, what is the next step?
A. A non resident alien needs to print out the forms as specified in Glacier, sign them and mail them to the address indicated.
 
Q. When can a non resident alien expect payment?
A. Payment will be made in five to seven days after all paperwork is received in Accounts Payable.
 
Q. How do I pay or reimburse a non resident alien for work performed outside the US?
A. A vendor must to be created by completing a Purchasing vendor maintenance request and by submitting an OSU Accounts Payable Payment Compliance Form to AP. Comments should include that the work will be performed outside the US. The department must complete a Payment Request Form and send it to Accounts Payable.
 
Q. How do I reimburse a non resident alien for travel expenses?
A. A vendor must to be created by completing a Purchasing vendor maintenance request and by submitting an OSU Accounts Payable Payment Compliance Form to AP. In the comments field please indicate that this is for a reimbursement only. The department must submit the necessary travel reimbursement form.